Extraction, compliance, matching, approval, and payment gates — every feature tied to a real construction-AP pain, not a generic OCR checklist.
Reads invoices, pay apps, lien waivers, COIs, and W-9s from PDFs, scans, and photos — extracts the key fields and keeps the original linked for review.
Validates waiver type against payment status, checks through-dates, and flags non-statutory wording so payments don't move forward on bad waivers.
Block payments when required waivers, COIs, W-9s, or vendor records are missing. Flagged vendors halt both approval and disbursement.
Three-way matching against POs and contracts. Flags overbilling and quantity mismatches against the schedule of values before payment.
AIA G702/G703 processing with cumulative retainage tracking, stored-materials review, and progressive release. No more pay-app spreadsheets.
Trust scoring per subcontractor — learns billing patterns, surfaces deviations, and alerts on suspicious changes (new bank details, name swaps, sudden volume).
Conditional and unconditional waivers tracked per vendor and project. Stop holding check runs because waivers are scattered across inboxes.
Cross-references every document against full history. Catches exact and fuzzy duplicates before they become double payments.
Track billed-to-date, retainage, stored materials, and committed-vs-actual per job. Drill from project down to a single line on a pay app.
Multi-step approval chains with dollar thresholds, multiple approvers, and a full audit trail per decision. Configurable, not hard-coded.
Track change-order approvals, cost impacts, and budget adjustments. Automatically links COs to the invoices and pay apps they affect.
Flags unusual amounts, new bank details, vendor impersonation, and behavioral anomalies. Surfaces the risky items before money leaves.
Approved documents flow through to your accounting system. Rejected documents never touch your books — exceptions stay quarantined.
Every approved document gets a timestamped PDF showing exactly what was checked, when, and by whom. Audit-ready without rebuilding the file later.
Real-time dashboards for spend trends, vendor analysis, and aging. Scheduled email digests, PDF/CSV/Excel exports — review without spreadsheets.
Track payment status from approval to disbursement, with gate enforcement before every release. Full payment history per vendor.
Run multiple companies, subsidiaries, or divisions from one dashboard. Separate chart of accounts, approval chains, and vendor lists per entity.
Covinly is sold as a single platform — you don't pay extra for AI extraction, fraud detection, or compliance modules. Pick a plan based on your monthly document volume, and unlock the whole product on day one.
Stop chasing waivers. Stop reconciling spreadsheets. Stop releasing payments on documents nobody fully checked.
Plans from $1,299/month